ProVision is great for capturing organizational knowledge and creating models that reflect how everything fits together. Models can link together and drill down to individual procedures, documents, images and other artifacts. However, to create an Artefact link in ProVision, you have to first create an "Artefact" Object via the inventory, then configure it to point to the document you're interested in and finally associate it with an object like an Activity on a Workflow.
The problem becomes more difficult if you are using Microsoft Sharepoint, because ProVision only supports generic URLs. This means that you need to find the document in Sharepoint, copy the URL and paste it into the Artefact object.
At iOctane we found that we were spending a lot of time "clicking" through a long process just to simply link a document to a workflow, so we created an internal utility called the "Sharepoint Artefact Browser".
The Browser allows you from within ProVision, to select an object on a model, click an menu item and open a dialogue that directly browses Sharepoint documents in a site. You then select a document and the utility does the rest - creating an Artefact Object, associating it with the object(s) you had selected and importing useful attributes into ProVision.
We even added the capability to "validate artefacts", so that you can check to see if all the URLs are still valid in a Notebook.
iOctane's blog on the topic of Meaningful Process and how to create it.
Chief Executive OfficerJeremy Ellis
Managing PartnerChris Symes
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